Document Management System

Manage all incoming external documents and outgoing internal correspondence from a single panel. Upload attached files easily.

Automatically assign unique sequential tracking numbers (e.g. 2026-1, 2026-2) grouped by year, type, and the corresponding institution.

Assign documents directly to responsible staff. Keep teams informed via database alerts and automatic email notifications on changes.

Mark documents requiring a reply, set strict due dates, and monitor response deadlines directly on your dashboard.

Link related documents together (such as matching an incoming request with its outgoing reply) to easily trace the conversation history.

Log all document lifecycle activities including creation, modified fields, deletion to trash, and restorations with detailed user logs.

Define specific users or roles who can access or modify each document individually, going beyond global system permissions.

Categorize documents. Search and find anything in seconds across thousands of files and attachments using a powerful indexing engine.

Filter documents by date range or category and download structured records as Excel sheets instantly using the advanced reporting module.

Exhaustive tracking and filing of ministry notifications, permit and license documents, laboratory measurement reports, and official letters.

Fast and safe digitizing of citizen applications, council decisions, inter-departmental letters, and planning permissions.

Systematic classification of taxpayer declarations, official tax notifications, audit records, and financial contracts with deadline alerts.

Secure storage of litigation drafts, court notifications, powers of attorney, warning letters, and contract archives with legal period alerts.

Workflow control of ISO quality management documents, occupational health & safety reports, raw material analysis, and supplier contracts.

Document Management System (DMS)