Proposal Management System

Proposal & Contract Workflow

Track your proposals from the initial draft stage up to proposal, revision, approved, and rejected throughout the full contract lifecycle.

Person-Day & Period Planning

Define person-day budgets and monthly periodicities when preparing bids. Balance and allocate workloads across departments.

Contract Item Classification

Categorize your contract rows as progress payments, external costs, or reflections. Track each item with todo, in-progress, and done states.

Proposal Revision History

Store revision histories (v1, v2, v3) requested by client feedback. Easily trace changes and compare versions without losing initial values.

Internal Approval Mechanism

Route draft proposals through internal manager or finance approval gates. Prevent unauthorized discounts or major quotes from being sent prematurely.

Invoicing & Payment Tracking

Monitor invoiced progress payments and transactions (advances, partial payments, external costs, etc.) seamlessly. Audit cashflows with payment approvals.

Staff Sales Bonus Management

Automatically calculate staff sales commission rates and amounts as contract rows get billed. Track bonus payout stages and invoice dates.

Client Branch & Facility Scope

Register multiple facilities or branches under corporate client organizations. Customize and scope contracts and proposals for specific locations.

Smart Sales Analytics

Analyze key metrics like proposal win rates, sales representative performance, and popular service items using easy-to-read graphical dashboards.

The Best Sales Tool for Environmental Consultants & Services

For environmental consultancy firms, industrial zones, and engineering offices, preparing detailed price sheets and reports for every single bid takes hours. Vairosoft Proposal Management System automates this by:

Standardizing service fee templates and analysis price lists to stop math errors.
Structuring revision histories to clearly see what was promised in the final draft.
Slicing bid generation times from hours to minutes, helping you send bids faster and win more business.

Reduce your proposal creation time to minutes.

System Features